Check-Out Reports in London
Independent, Professional End-of-Tenancy Documentation
Clear condition notes with dated photos throughout
Reports document visible condition on the inspection day
Prefer an example? View a sample report
What Is a Check-Out Report?
Documenting Condition at the End of the Tenancy
A check-out report records the property’s condition at move-out. It documents cleanliness and condition, notes any visible damage or missing items, and records final meter readings where accessible — creating a clear end-of-tenancy reference point.
Why the Check-Out Stage Matters
A well-structured check-out report is designed to be compared against the check-in baseline so changes in condition can be discussed clearly. If 360° images are included, they provide wider context for the overall state of each room on the day.
What Our Check-Out Reports Include
Room by Room Documentation
Detailed room-by-room descriptions covering condition, cleanliness and any visible issues — supported with photographs.
Check-In Comparison Structure
The report layout is designed to be compared against thecheck-in reportbaseline.
High-Resolution Photography
High-resolution, time-stampedphotographsof each room, key features and any notable condition points.
Cleanliness & Presentation Assessment
An objective record of cleanliness and general presentation at the time of inspection.
Damage & Deterioration Notes
Visible damage and deterioration are recorded clearly, with photographic evidence where relevant.
Utility Meter Readings
Final gas, electricity, water and heat meter readings recorded and photographed where applicable and accessible.
Keys & Access Recording
Keys, fobs and access devices recorded where presented at inspection.
Safety Compliance Checks
Smoke alarms and carbon monoxide detectors checked using the test button where available and photographed.
Sample Check-Out Report
If you’d like to see the typical structure and level of detail, you can view a sample check-out report.
Open sample check-out report (PDF)
Maintenance items and Notable Issues
Where relevant, the report highlights notable issues observed at inspection (for example: damage, missing items, or areas needing attention). Any responsibility discussions depend on the tenancy agreement and the parties involved.
Why Check-Out Reports Are Essential
Reduce end-of-tenancy disputes
A clear record of condition at move-out helps reduce misunderstandings about what has changed during the tenancy.
Support for deposit discussions
Independent documentation helps both parties discuss any proposed deductions with clearer evidence.
Consistency with the check-in baseline
Structured reporting aligned with the check-in baseline makes comparison more straightforward.
Fairness & transparency
Tenants, landlords and agents can refer to the same end-of-tenancy record when reviewing the property’s condition.
Check-Out Report Process
1. On-Site Attendance
Clerk attends at the agreed date and time to begin the end-of-tenancy inspection.
2. Documentation & Photography
A full walk-through is completed with written notes and high-resolution photographs.
3. Check-In baseline comparison
Findings are structured for comparison against documented move-in condition and contents.
4. Digital delivery
On completion, a PDF report is delivered to the relevant parties.
Who Uses Our Check-Out Reports?
Trusted by property professionals
- Letting agents
- Private landlords
- Property managers
- Estate agencies
- Build-to-rent providers
- Relocation and corporate housing companies
Areas We Cover
- Central London (e.g. W1, WC1, WC2, EC1)
- East London (e.g. E1, E2, E3, E8, E9, E14)
- North London (e.g. N1, N3, N4, N6, N10, N14)
- North West London (e.g. NW1, NW3, NW11)
- South East London (e.g. SE1, SE3, SE18)
- South West London (e.g. SW1, SW3, SW5)
- West London (e.g. W2, W5, W8, W11, W14)
- Greater London & beyond (e.g. HA0, WD3)
Related Services
Book a Professional Check-Out Clerk in London
End your tenancy with clear, independent and consistent documentation of the property’s condition.